Last Updated: February 10, 2020

This policy lays out the rules around tuition fees, payments, program changes, cancellations and refunds.

Tuition Fee Payment Plans

You will have three payment plans for your booking. 

  1. Full Payment Upfront 
  2. Two part installment plan
  3. Monthly Payment plan

You will be asked which plan you prefer when you enroll.

Full Payment

This plan incurs no additional fees.

Payment PlanDetails
Full paymentFull payment due within 48 hours of enrollment confirmation

Two part installment Plan

A payment plan fee of $300 applies if you choose this option

Payment PlanDetails
Two part installment planNon-refundable deposit of $950 
First installment due 30 days before your online course start date 
Second installment due 90 days before your fieldwork start date
The payment plan fee is split equally over the two installments.

If your online and or international fieldwork component start less than 30 days and 90 days away respectively, then your Enrollment Manager will inform you of your payment schedule.

Monthly installment plan

A payment plan fee of $300 applies if you choose this option

Payment PlanDetails
Monthly installmentNon-refundable deposit of $950 
Pay an installment every month
40% of your tuition fee is due 30 days before you start your first online course
60% of your tuition fee is due 90 days before your fieldwork start date
The payment plan fee is split equally over your monthly installments

The size of the installments in both Payment Schedules partly depends on how much time there is before you start the online component and when you start your international fieldwork component. 

Please note that payments for UCR University Extension Impact Academy Programs are not tax deductible. All payments made are non-refundable subject to the exceptions listed in the Refunds section of this policy.

Payment Methods

We accept payments by credit card. This gives you the convenience of automatic deduction of your dues on each payment date.

Alternatively, if you select the Full Payment Upfront option then you can pay by check.

An alternative payment method is via electronic money transfer directly into our bank account. You’ll be sent payment reminders via email, but will be responsible for remembering to make the transfer yourself.

Scholarships and Other Funding

You may opt to seek funding or scholarship opportunities to pay for your program. In such cases you will only be eligible to start your program once your funder or scholarship has made payment to us.

Program Changes and Cancellations

Changes to your online component

In some cases you can make changes to the start date of the online component of your program. Depending on when you make your request, there may be fees for the change. 


Up to 14 days before online start13 – 5 days before online start4 days or fewer
Changing your start date1st change free

All other changes $350
$350No changes allowed

You cannot change your start date fewer than 5 days before your online start. For instance – if your online component starts on a Saturday, your transfer request must be received by the end of the preceding Sunday. 

Important point: Changing your start date does not affect your payment schedule. Your original payment schedule stays in place. 

If you are changing your start date owing to affordability issues, then you must contact us and make a specific request for a concession. Concessions will be considered on their merits on a case-by-case basis.

Changes to format

There are three formats for the online component. 

  1. Standard – completed over 8 weeks
  2. Full-time – completed over 2 weeks
  3. Part-time – completed over 16 weeks

You can change the format of your program in some cases. There may be fees for the change depending on when you make your request and your current format.


30 days or more before start29 days or fewerAfter course 6 has started
Changing your format Variable format fee plus no change fee for first change

All other changes have a $50 change fee plus
variable format fee*
$50 plus variable format fee*No changes allowed

* Format fees

  • $350 format fee when changing from Standard format to Full-time or to Part-time
  • No format fee when changing from Full-time to Standard or from Part-time to Standard

Changes in format cannot be made after Course 6 has started. 

Important point: Format changes do not affect your payment schedule. Your original payment schedule stays in place.

Changes to your program’s Subject Area

You can change your Subject Area in some cases. There may be fees for making this change depending on when you make your request.


Up to 90 days before online start89 – 30 days before online start29 days or fewer before online start
Changing your Subject Area1st change free

All other changes $350
$350No changes allowed

You can select a different Subject Area up to 90 days before the online component of your program’s start date at no cost. Changes made between 89 and 30 days before the online component’s start date incur a $350 fee. 

Changes to your fieldwork component

In some cases you can make changes to the international fieldwork component of your program. This can be to your start date, field format or location. 


Up to 90 days before field start89 – 30 days before field start29 days or fewer before field start
Changing your start date, field format or locationYou can select a different Subject Area up to 90 days before the online component of your program’s start date at no cost.

Changes made between 89 and 30 days before the online component’s start date incur a $350 fee.
$950No changes allowed

You will be charged at maximum of $950 should you make multiple changes to your fieldwork component at one time. Any changes you make to your location are dependent on availability of space as well as subject to the relevant visa requirements of the location.

You cannot transfer your fieldwork less than 29 days before your fieldwork is due to start. There will be no refund in such a case and should you not go on to complete and pass the full program you will not be eligible for a certificate either.

If you have already selected the latest international fieldwork start date and you need to transfer owing to an emergency then you are to contact us as soon as possible to seek an evaluation of your situation.

Cancellation and Refunds

PLEASE NOTE: All program fees are non-refundable upon payment. Refunds are only available where GVI has to cancel a program. Please read the relevant sections below.

If you have an emergency and need to go home during the international fieldwork part you will not be eligible for a refund. Instead you will be permitted to come back on another start date to complete the remaining portion of your program, subject to a $350 admin fee.

If you cancel at any stage without having paid for your program in full, you remain liable for the outstanding fees.

Where GVI cancels the international fieldwork component of your program

GVI will first try to move you to a different international fieldwork program. Your first recourse will be to make a claim from your insurance. Where this is not possible or the claim is declined then you will be eligible for a limited refund. You will receive a 60% refund of your program fees paid with up to $1000 in compensation for non-refundable airfare, visas and vaccinations. All claims must be supported by an official invoice or receipt from the supplier. If you have already completed the online coursework of the program you will receive a Program Transcript. Payments made by GVI will be considered to be full and final settlement of any dues owed by GVI to you.

Where GVI curtails the international fieldwork component of your program

In cases of curtailment, your first recourse will be to claim the balance of your program fee from your insurance. In the event the reason for curtailment is not covered by insurance, GVI will refund the balance of your unused program fee which will be calculated based upon the services that have been rendered to date, not a pro-rata amount. Payments made by GVI will be considered to be full and final settlement of any dues owed by GVI to you.